Scheduling a Course
Margutti teaching a
library course on computer use.
whether your course should meet three times a week for 50-minute sessions,
a week for 75- minute sessions, or once a week for 2 1/2 hours. Your department
should have a fair, equitable system for assigning course slots, and you
need to be flexible in your requests; classroom space is limited, and
you will not always be able to schedule courses for your preferred days
and times. The Course Offering Directory (COD) (http:// codd.itc.virginia.edu/cod/),
distributed by the Registrar's Office and used by students and faculty
advisors in planning each semester's course load, lists each course by
department. Included are course title and abbreviation, course schedule
number, section number, credit hours, scheduled time, location, instructor's
name, maximum enrollment, and preregistration enrollment. The administrative
staff in your department may ask you for information to update your department's
listing each semester. To verify accuracy, always check your listings
as soon as the COD appears.
Ordering Textbooks and Supplies
have textbooks available for your students, you must order them ahead
of time: begin early to examine possible textbooks. Most publishers will
send you examination copies (see below); also consult with colleagues
and web sites at other institutions to discover what they have found most
useful, and visit textbook exhibits at professional meetings. At annual
textbook fairs in Newcomb Hall, you can examine various texts and meet
helpful salespeople. Learn how much potential textbooks will cost; you
may elect to put on reserve books that students won't read in full. After
choosing your text(s), request order forms from the University of Virginia
Bookstore and from the Student Bookstore; once you have ordered books
for a course, you will automatically receive requisition forms when you
next offer the course.
deadlines. Bookstore ordering deadlines ensure sufficient time to
acquire used books from U.Va. students and wholesalers, to determine availability
of texts ordered, and to process and receive orders. Standard deadlines
apply to supplies such as engineering tools, electronic components, dissecting
instruments, art supplies: April 1 for summer school; May 1 for fall semester
(allowing time to buy back students' used books during exams); and November
1 for spring semester. Usually, the general merchandising department of
the bookstore can assemble customized packages of supplies if you like.
If you must send in a last-minute requisition, be ready for delays: delivery
can take two to three weeks from some publishers during the peak months
of August and January; books can go out-of-stock when demand exceeds production
estimates. Also, some companies (albeit minor ones) insist on prepayment
before shipping books, resulting in additional delays of one to two weeks.
Enrollment estimates. When ordering texts, estimate enrollment as accurately
as possible. Bookstore personnel determine likely enrollment by considering
your estimate, course pre-enrollment figures for undergraduate courses,
sales history for courses previously offered, and the availability of
used texts on Grounds. If you know your course enrollment will be substantially
greater than in the past (because, for example, more graduate students
were admitted or major/minor requirements were changed), explain the situation
on your requisition form.
of books. A few days before classes begin, check bookstore shelves
to be sure all your ordered books have arrived. Normally, because of over-enrollment,
about ten or fifteen percent of course orders are insufficient. Bookstore
staff will reorder only when you so request. Reorders are shipped at regular
UPS rates unless you request air mail; if you do so, these charges will
be added to the cost of the book.
copies and examination copies. A desk copy is the book used by the
course instructor; an examination copy is a book considered ahead of time
for possible use in a course. Request an examination copy only of of books
you seriously think you might use in a course. (Some companies ask for
return of or payment for books not adopted.) To receive desk copies for
you and your TAs (if any), write directly to the publisher on your department
letterhead; such requests usually receive prompt attention. U.Va. Bookstore
will order desk copies if you so request on the original requisition.
Desk copies can only be sent to your department. U.Va. Bookstore will
also loan you or a TA a desk copy from the shelves if you occasionally
need one in a hurry. If so, ask the publisher for a replacement copy immediately.
All loaned books must be returned, replaced, or bought.
textbook covers just what you want, just as you want it covered, you may
construct a course-specific packet. You can do this either electronically
or on paper, as appropriate. You can place course materials on electronic
reserve for students to print out through Instructional Toolkit (http://toolkit.virginia.edu)
(see below). Or you can work with U.Va. Printing Services or an outside
firm to make a hard-copy collection that students purchase directly. Follow
these tips to make sure your packet is useful, affordable, and available
when your students need it:
- Shop around.
Electronic course materials are free, but costs of paper packets can
vary. Some local printing services do everything but select your readings,
including gathering sources at libraries and obtaining copyright permissions;
others are more concerned about keeping costs down. Find the route that
best fits your needs and gives your students the best deal.
a table of contents. Students keep packets that they find useful.
- Be creative
about your packet's contents. Besides readings, consider including,
when appropriate, study guides, graphs, computer-generated information,
lecture notes, and practice exams.
- Don't include
more text than students need. Include only the necessary five pages
from a twenty page chapter, thus saving money and expediting securing
copyright. Less than one-tenth of a text can often be reproduced without
originals whenever possible. The printers can normally do any required
reducing or enlarging.
- Give your
originals and secured copyright permission to the printer at least two
weeks before you need the packets. Printing services require approximately
seven to ten days to reproduce materials with no copyright delays. When
you ask the printing service to secure copyright permission, packet
preparation may take more than a month. Permissions fees are normally
added to the students' cost of the packet.
- If you
can't submit all the materials early but would like the service to obtain
permissions, send the printers as soon as possible a complete table
of contents: for each source include title; authors' names; edition,
volume, issue, and page numbers; and the copyright holder's name and
Materials on Reserve
University libraries can reserve books, articles, videotapes, and so on
for your course, keeping the material available throughout the semester.
Use library order forms to place on reserve both library materials and
those you bring in yourself. Reserve items are kept in a central location
for students to use, in the library or outside as you designate, for a
limited period of time (usually two hours or two days).
With the reserve service, you avoid unnecessary photocopying and make
available to everyone optional books and popular books some students might
otherwise check out for the entire semester. Individual libraries have
different specific reserve policies.
option for reserving materials is to have course readings, such as journal
articles, book chapters, or homework solutions, scanned electronically
by the library as PDF files which students can access and print themselves
through Instructional Toolkit. This method also allows instructors to
create and manage class home pages and set up class e-mail discussion
lists. The library has instructions for getting your toolkit set up and
ready to receive electronic course materials at http://www.lib.virginia.edu/reserve/instructfac.html/.
This site also provides information about the University's policy on copying
copyrighted materials and the web form for submitting requests to the
library for Toolkit materials. A 15-page document is the largest that
students can print without excessive delay, so paper reserves are still
the best option for smaller classes with many readings that are longer
than a few pages.
care of your equipment, and your equipment will take good care of you.
planning your course, consider integrating media such as films, slides,
video and audiotapes, or computer-assisted instruction. Such different
media can intrigue and motivate if used effectively (for ideas, see "Lecture
Courses" and "Laboratory Teaching"). Of course, choosing
a multimedia approach necessitates reserving appropriate equipment. Each
school makes available equipment useful to its specific disciplines (for
details, see Appendix IIB). Although reservation policies differ in details,
you must normally reserve equipment at least a day in advance. For success
with equipment, follow these tips:
- Be sure
you know how to operate the equipment you reserve; audiovisual center
staff will be happy to show you.
- Pick up
the equipment well before class to set it up and make sure it works
as expected. In advance, preview and cue tapes to starting points.
that once you have equipment, you are responsible for its safety; in
many cases, you will need to sign an acceptance of liability. Of course,
never leave equipment unattended, and be especially careful when taking
equipment on and off elevators.
- If you
plan to use a piece of equipment regularly (an overhead projector or
microphone, for instance), reserve it for the entire semester, if possible.
- If you
plan to use elaborate equipment frequently, try to schedule your course
in a specially equipped classroom or one near the audiovisual center.
- If your
course will require special equipment, such as a screen, moveable desks
and chairs, or a seminar table, be sure your departmental facilities
coordinator includes your needs in the departmental request for classrooms
(usually submitted the preceding semester). If you find yourself in
a room that lacks a necessary piece of equipment, request that your
facilities coordinator order it for you; or request a change to a room
with technology does not necessarily mean using computers in the
classroom. The classroom is a place where students and teachers share
work they do outside. Teaching with new technologies involves enhancing
both the preparation outside the classroom and the sharing within.
and Civil Engineering